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There are certain guidelines that you need to put into place to boost employee productivity. First, remote employees need to be able to trust that you have their best interests at heart and that you’re not just looking to micromanage them.
This blog post will discuss twelve ways to control remote employees and boost productivity. By following these ways, you can create a system that works for both you and your team!
1) Define roles and expectations
The first step in controlling remote employees is to clearly define roles and expectations. Roles are important because they help everyone understand what their responsibilities are. Expectations need to be realistic and achievable so that employees don’t feel like they’re constantly falling behind.
2) Set up regular check-ins
Regular check-ins are crucial for keeping track of progress and ensuring that everyone is on the same page. Check-ins can be done via video call, phone call, or even just a quick email exchange. The important thing is that they happen regularly and consistently.
Without regular check-ins, your remote employees will feel like they’re in the dark about what’s going on. And in return, their work will suffer.
3) Use project management software
There are tons of excellent project management software options out there, like Asana and Trello. Using project management software is a great way to keep track of deadlines, assigned tasks, and progress reports.
Project management software is also helpful for giving remote employees a visual representation of what needs to be done. This can be especially helpful for employees who are visual learners.
4) Set up a time-tracking system
A time tracking system can help you see how your employees are spending their time. This is valuable information because it can help you identify any areas where they might be slacking off.
There are a few different ways to set up a time-tracking system. You can use an online service, or you can install time-tracking software on your employees’ computers. Whichever method you choose, ensure that your employees are comfortable with it. Then, have a look at The 8 Best Employee Time Clock Apps For Managers to help you make a decision.
5) Keep communication lines open
It’s important to keep communication lines open at all times so that your employees can reach you when they need to. In addition to regular check-ins, make sure you’re available for impromptu video calls or chat sessions.
And don’t forget about the non-verbal cues! Body language is just as crucial in remote communication as it is in person. Remember to smile, make eye contact, and use affirmative gestures.
6) Encourage collaboration
Encouraging collaboration is a great way to get employees working together towards a common goal. When employees feel like they’re part of a team, they’re more likely to be engaged and motivated.
There are a few different ways to encourage collaboration. For example, you can assign team-building exercises, create group projects, or hold regular brainstorming sessions. It is said that brainstorming sessions are most effective when they’re done in person, but you can also hold them virtually.
7) Promote a healthy work-life balance
A healthy work-life balance is important for everyone, but it’s especially important for remote employees. Because they’re not in an office environment, it can be easy for them to get burned out.
Encourage your employees to take breaks during the day, and make sure they’re not working too late into the night. It’s also essential to give them flexibility when it comes to scheduling their work hours. And lastly, don’t forget to show your appreciation! A little recognition goes a long way.
8) Use performance reviews
Performance reviews are a great way to give feedback and identify areas for improvement. However, they should be done regularly, such as once per quarter or twice per year.
When you’re writing performance reviews, be sure to focus on the positive aspects of your employees’ work. And if any areas need improvement, be specific about what needs to be done.
9) Provide adequate training
Proper training is essential for any employee, but it’s especially important for remote employees. They need to know how to use the tools and software that you’ve provided, as well as any company-specific processes.
Make sure your training materials are clear and easy to understand. And if possible, provide training in multiple formats, such as video tutorials, written instructions, and live demonstrations.
10) Have a backup plan
It’s important to have a backup plan in place in case something goes wrong. For example, what will you do if your primary means of communication goes down? What if an employee can’t access their work files? Thinking about these things ahead of time will help you be prepared for anything that might happen. And as they say, forewarned is forearmed!
11) Reward good work
Remember to reward your employees for a job well done! This will show them that you appreciate their hard work, and it will motivate them to keep up the excellent work. There are several different ways to do this, such as giving bonuses, awarding paid time off, or simply sending a handwritten thank-you note.
12) Keep your remote employees engaged
Last but not least, it’s important to keep your remote employees engaged. If they’re not feeling motivated, you’ll see it in their work.
There are a few different ways to keep employees engaged. You can give them opportunities to learn new skills, provide them with feedback, and give them challenges to complete. And don’t forget to show your appreciation! A little recognition goes a long way.
Controlling remote employees can be a challenge, but with the right tools and strategies in place, it’s definitely doable. By using these ways, you’ll be able to keep your employees engaged and motivated, which will result in better work productivity.
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